Mar 27, 2020

Sr. Negotiator (Northern Virginia), Office of Sponsored Programs

  • University of Virginia Health System
  • Charlottesville, VA, USA

Job Description

The University of Virginia Office of Sponsored Programs (OSP) are seeking applicants for a Senior Negotiator in Northern Virginia with experience analyzing, reviewing and negotiating agreements on behalf of the institution. This role will provide assistance and expert advice to academics and researchers and advanced contracting services.

This position is eligible for telecommuting.

The OSP Grants & Contracts group provides comprehensive service in proposal submission, award negotiation, non-financial award management, and non-funded agreement negotiation. The team is responsible for

  • Ensuring $1.8B in Proposals are submitted in accordance with University and Sponsor requirements
  • Accepting Awards/Agreements for $394M in Sponsored Funding & performing non-financial post-award responsibilities
  • Issuing $48M (projected FY19) in outgoing subcontracts
  • Negotiating 1,500 non-funded agreements annually


  • Negotiate Research Funding Agreements, Clinical Trial Agreements, incoming/outgoing subcontracts, Confidential Disclosure Agreements, Material Transfer Agreements, Data Use Agreements, amendments (funded and non-funded) and other agreements within the team’s portfolio.
  • Resolve extremely complex issues and determine if further review is necessary by senior management or key university constituencies.
  • Serve as liaison and active partner between Schools, principal investigators, Office of Sponsored Programs, research groups, and other departments.
  • Serve as a liaison between the University, funding agencies and other sponsors.
  • Assist Schools in preparation of complex proposals within parameters of sponsored and non- sponsored research guidelines.
  • Serve as subject matter expert on research administration. Interpret complex regulations, rules, policies and procedures.
  • Interpret complex university and government policies (FAR, Uniform Guidance, sponsor guidelines, etc.) for project and university personnel and help guide staff and faculty in interpreting complex policies and obligations.
  • Provide guidance on account establishment, as needed.
  • Identify and implement process improvements. Participate in and lead cross Grounds projects. Train and advise on issues requiring specific technical expertise, including new regulations, policies, etc.
  • Other duties as assigned.

Education / Expertise:

  • Bachelor’s degree and five years of job related experience, or combination of education and relevant experience are required.
  • Previous experience working with grants at all points of the grant cycle, and previous experience negotiating complex agreements are preferred.
  • Certified Research Administrator (CRA), MBA, JD, PhD, project management certification, or similar credential are preferred.
  • Top Secret Clearance is prefered.

Knowledge / Skills:

  • Expert knowledge and fluency of governmental regulations (e.g. FAR, Uniform Guidance, FERPA, HIPAA).
  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills.
  • Demonstrated proficiency in Microsoft and web based tools.
  • Knowledge of financial analysis and/or accounting principles.
  • Knowledge of procurement needs, such as sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Expert In project management, including managing international collaborations and complex multi-party contracts or subawards.
  • Extreme attention to detail.
  • Knowledge of personnel management within research administration.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs.

For questions about the position or the application process, please contact Bethany Case, Academic Recruiter, at This position will remain open until filled.


Please apply through Workday, and search for ‘'Sr. Negotiator". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.