Mar 25, 2020

Manager Patient Care Services (Registered Nurse Required)- Diagnostic Nursing Heart & Vascular- FT Days- VUMC

  • Vanderbilt Health
  • Nashville, TN, USA

Job Description

Diagnostic Nurse Manager Job Description

Reporting Structure
  • Diagnostic Nurse Manager will have dual reporting structure to Administrative Director of Nursing and Director of Non-Invasive Diagnostics

Recruitment/Onboarding
  • Assist the Director of Non-Invasive Diagnostics with recruitment of new hires for diagnostic nurses, and regional ECHO/Vascular sonographers, NM technologists

    • Manage the regional candidate pool
    • Oversee diagnostic nursing and outreach diagnostic staff interview process including coordination of interviews with the Director of Non-Invasive Diagnostics and other appropriate stakeholders

    • Work with the Talent Acquisition Consultant to obtain compensation quotes and make offers to candidates

  • Coordination of onboarding of new employees with managers and/or leads of each diagnostic modality at MCE

  • Delivers competency-based performance evaluations according to policy

Human Resources
  • Diagnostic nurses at MCE and OHO will report direct to the Diagnostic Nurse Manager

  • Diagnostic nurses and techs at all outreach locations will continue to report directly to the respective Clinic Nurse Manager for that location

  • Monitors nurses’ performance and collaborates with Administrative Director of Nursing, Director of Non-Invasive Diagnostics, and Human Resources when corrective action is needed

Staffing
  • Ensure staffing is adequate to meet demands for diagnostic nursing at MCE/OHO and for diagnostic nurses and techs at the outreach locations including floating staff as needed in collaboration with the respective Clinic Nurse Manager (including staff planned time off and unexpected time off)

Quality
  • Ensure clinical standardization for each diagnostic modality across all VHVI locations

  • Obtain feedback and buy-in from the respective Medical Directors on proposed quality improvements or quality issues

  • Collaborate with the Clinic Nurse Manager in each location to complete the EOC items related to diagnostics

  • Collaborate with the Director of Non-Diagnostics to ensure quality data and metrics are met

  • Utilizes and monitors Veritas reporting system for improved service in safety and/or documenting safety related incidents

  • Oversee the Diagnostics Quality Safety Committee in collaboration with the Director of Non-Invasive Diagnostics

Finance
  • Reviews monthly reports and investigates budget variances

  • Maintain staffing and productivity goals
Operations
  • Maintain equipment inventory for ECHO/Vascular, nuclear, EKG, and Holter monitors

  • Prioritize any equipment replacement needs to the Director of Non-Invasive Diagnostics

  • Monitor diagnostic templates, reconcile with appropriate staffing needs, and adjust templates as needed with the local clinical team

  • Serve as the primary contact for mobile ECHO/Vascular programs

  • Coordination with the Ambulatory Business Team on template design, work queues, supplies, and billing workflows as needed

  • Assist the Director of Non-Invasive Diagnostics with student placement as needed

  • Completes timely review/approval process for timekeeping (Kronos) of staff labor records for MCE and OHO locations


JOB CODE INFORMATION:

  1. Title: Mgr Patient Care Services
  2. Job Code: 6606
  3. Job Stream Description: Management
  4. Title: Mgr Patient Care Services
  5. Job Code: 6606
  6. Job Stream Description: Management


JOB SUMMARY:
The Manager, Patient Care Services is a leadership role that has comprehensive operational authority and responsibility for designated clinical area(s). Their responsibilities include: fiscal accountability, maintaining quality and regulatory standards, maintaining a high level of patient/family centered care and service, patient and staff satisfaction, program development, managing and developing teams, and ensuring integration with the clinical enterprise. Provides feedback, coaching and mentoring to less experienced peers and other members of the health care team.


KEY RESPONSIBILITIES:
  • Collaborates to operationalize the mission, strategic plan, budgets, resource allocation, operational plans, and policies for the PCC, Hospitals and Vanderbilt Clinic.
  • Prepares annual operating and capital budgets following established guidelines and using benchmark data.
  • Develops and monitors the implementation of area specific quality plan linked to organizational goals.
  • The responsibilities listed are a general overview of the position and additional duties may be assigned.



TECHNICAL CAPABILITIES:

LEADERSHIP - (INTERMEDIATE):- Motivates and inspires others to perform at a high level. Puts aside personal needs and considerations for the good of the team. Communicates in a positive and constructive way, demonstrating an enthusiasm for team and unit goals. Takes appropriate risks, showing and accepting personal accountability for actions and decisions. Gets others to share challenges and perform as a valuable member of the team and unit. Accomplishes results through influence, coaching, communication and commitment with minimal use of authority and control.

OPERATIONS PLANNING - (INTERMEDIATE):- Demonstrates ability to forecast complex resource needs, identify discrete tasks, set priorities, define dependencies, schedule activities, meet deadlines, and organize work for a single functional area. Merges diverse points of view into a coalition with shared goals and objectives. Plans for and anticipates events outside of immediate responsibility. Identifies relevant stakeholders and gains their commitment. Anticipates problems and obstacles before they arise. Able to absorb changes to major assignments while maintaining a high level of performance. Competently handles multiple assignments and projects simultaneously. Sets priorities with a proper sense of urgency and importance. Develops creative ideas and takes innovative action to achieve planned goals and objectives.

PEOPLE MANAGEMENT - (INTERMEDIATE):- Successfully resolves conflicts and disciplinary problems. Provides counseling and career development planning to subordinates. Constructively gives timely positive and negative feedback, confronting individual performance problems in a professional and sensitive manner. Aware of the values, abilities and needs of others. Demonstrates the ability to create a positive work climate, establishing a feeling of partnership and empowering others. Has set, coached and assessed the assignment objectives of subordinates. Practices and rewards behaviors supportive of company values.

COMPLIANCE - (INTERMEDIATE):- Demonstrates knowledge of the appropriate rules and regulations and apply them in difficult, stressful and complex situations. Able to interpret and explain rules and regulations that are ambiguous or unclear. Directs others in interpreting rules and regulations on the job and trains others in them.

BUSINESS RESULTS - (NOVICE):- Develops and implements appropriate measures for attaining well-defined business results and tracks progress in meeting goals and objectives. Continuously demonstrates a strong focus on quality in spite of pressures from competition, budgets, and time. Anticipates and responds effectively to customer needs. Sensitive to changes in the environment which may impact customer satisfaction, product quality, or profitability. Able to specify clear, precise personal objectives.

QUALITY MANAGEMENT - (NOVICE):- Has provided continuous analysis and evaluation of assignment work processes, constantly striving for improvement in the way tasks and activities are accomplished by questioning their value to the process and contributing creative solutions. Has participated in the process of establishing, communicating and monitoring standards for quality and excellence. Demonstrates the ability to actually work on and improve a current business process, product or service.



CORE ACCOUNTABILITIES:
  • Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.
  • Problem Solving/ Complexity of work: Identifies issues, gathers facts to resolve technical and operational problems.
  • Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.
  • Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.



CORE CAPABILITIES:

SUPPORTING COLLEAGUES (M2):

  • - Develops Self and Others: Invests time, energy and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
  • - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
  • - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.

DELIVERING EXCELLENT SERVICES (M2):

  • - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
  • - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
  • - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.

ENSURING HIGH QUALITY (M2):

  • - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
  • - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
  • - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.

MANAGING RESOURCES EFFECTIVELY (M2):

  • - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
  • - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
  • - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.

FOSTERING INNOVATION (M2):

  • - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
  • - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
  • - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.